Human Resources Assistant- World Health Organization

World Health Organization

The Human Resources Assistant reports to the Operations Officer, and perform the following GSM duties :- He/she assists in providing relevant HR information and initiating transactions in GSM in the following areaInitiate position actions (position classification and reclassification actions);Initiate Hiring and staffing actions, including requesting vacancy notices and hiring of consultants and APWs to individuals through the Procurement module;Contract Management (appointments, extension of appointments, separation actions) changes in status actions;

Advise on possible reasons of HRAP rejections;Provide support to Staff in initiating TRs for statutory travels (Processing of staff entitlements);Provide support to Staff in the use of the staff self-service module (GSM end-users).Monitoring and reporting of HR Actions:Through regular reporting, he/she will monitor transactions initiated, appointments coming to an end and that need to be extended, separation actions for a timely action on the part of managers and staff.He/she will liaise with HR counterparts in HRM/AFRO and GHR to ensure a proper follow up on actions initiated at the RSU level;LeaveAdministration;The incumbent will serve as back up to the team members in similar or different positions within the RSU.Perform any other duties as assigned by supervisor.

Essential: Work requires completion of secondary school. Knowledge of general administrative and HR Policy theory and procedures.
Desirable: Training in UN/HR systems is an advantage. Proven skills in drafting and editing required.
Essential: At least 8 years of experience in Human Resources and preferably with several years experience in WHO in an administrative cluster to have a sound knowledge of its rules, regulation, procedures and practices as related to the work.
Desirable: Experience in other areas such as Administration, Programme Management, Travel and Procurement would be an asset.


Work requires maintaining up to date knowledge on any changes to Staff Regulations and Rules as well as standard operating procedures. The incumbent is also expected to maintain computer skills including skills Global Management System, to the standard of the Organization by self study or in-house training. Knowledge of WHO rules, regulations, policies and practices would be an asset.
WHO Competencies
Respecting and promoting individual and cultural differences
Producing results
Moving forward in a changing environment
Use of Language Skills
Essential: Expert knowledge of English.
Desirable: Intermediate knowledge of French.
The above language requirements are interchangeable.

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