Multiple Accounting Jobs – Population Solution For Health

Population Solution For Health

Assistant Accountant- Receivables

Duties

Maintains accounts receivable records to ensure aging is up to date, credits and collections are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared.
• Performs AR accounting, billing, replying to customer’s requests, reporting to supervisors
• Performs daily cash management duties, including the recording of bank deposits, updating and distribution of cash receipt logs, and posting of cash to the accounts receivable ledger.
• Monitors and collect accounts receivable by contacting clients via telephone, email, and mail
• Prepares analytical and ratio analysis in relation to A/R for management to gain a better
understanding of how collection efforts are progressing.

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• Maintains an accurate and up to date billing system, AR files and records that promotes timely billing, collection, and reporting activities according to specific deadlines.
• Observes turnaround time of 5 days when processing payables transactions and ensure the availability of adequate supporting documents for all transactions.
• Generates invoices and account statements on a regular basis.
• Investigates and resolve any irregularities or enquiries for AR.
• Reviews Travel Expense reports, fuel reconciliations, sales transactions and supporting
documents for completeness.
• Reviews monthly credit cards statements and supporting documents for completeness,
uploading credit card transactions in the Accounting System, Accounts Receivable processes including managing deposits, assisting with client collection functions.
• Assists with audit-related activities, such as schedule preparation and providing documents as requested.
• Reconciles debtor balances, and pre-paid accounts in the accounting system.
• Monitors customer account details for non-payments, delayed payments, and other
irregularities.
• Performs QB payment runs for Receivable’s transactions and Cash Office transactions, and other Treasury functions.
• Provides cover for the Payables Assistant Accountant.
• Enforces adherence to PSH Receivables policies and procedures and ensure compliance with all donors’ financial requirements.
• Monitors customer account details for non-payment, irregularities, and delayed payments.
• Participates in the recruitment, training, and development of a competent pool of Receivables staff that can effectively discharge the mandate of the function, in close collaboration with the Accountant.
• Oversees and ensure there is equal distribution of work amongst Accounts Officers.
• Promotes teamwork and facilitate job enrichment by involving team members in activities
beyond their defined job descriptions.

• Recommends updates of job descriptions for supervised staff.
• Participates in the setting of annual performance and development plans and conducts
performance appraisals for supervised staff.

Qualifications

• Degree in Finance, Accounting and/or Full professional qualification e.g., ACCA, CIS or CIMA
• 3 years working experience in a Receivables setup.
• Knowledge of Quick Books, Excel and other MS Office tools.
• Experience supervising or leading a team is an added advantage.
• Strong analytical skills.
• Drive, initiative, and integrity.

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Accounts Officer – Receivables

Duties

• Checks all Receivables packages for adequate support documentation, approvals, correct charge codes and captures on QB within the agreed turnaround time.
• Assists in streamlining and improving the accounts receivable process identifying areas of improvement.
• Reconciles the accounts receivable ledger to ensure that all payments are accounted for and correctly posted.
• Checks travel advance requests for completeness and processes within the 5-day turnaround and 1–2-day turnaround for AEs.
• Prepares bank/payment instructions for travel advance requests and ensure disbursement within the above timelines.
• Checks fuel advances for completeness and captures on QB system with 2 days of receipt from Transport.
• Posts receipts, deposits, invoices, refunds, and other incoming funds onto QB.
• Follows up on settlements for travel advances, fuel advances and credit sales as per guidelines set by Management. Such follow ups to be documented and filed for review by supervisor.
• Monitors temporary credit transactions on a continuous basis updates the list with payments and invoices (Daily).

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• Tracks variances in banking that is Under-banking and Overbanking made by sales
agents/customers and ensuring that these are cleared timeously (Weekly).
• Prepares ad hoc Receivables reports/ad-hoc requests for internal stakeholders.
• Facilitates payment of invoices and change due for travel and operating advances by sending bill reminders and contacting clients.
• Checks that approved pricing lists, trade agreements, existing promotions, existing special discounts on sales documents are adhered to all the time.
• Provides cover for the Payables Accounts Officer.
• Enforces adherence to PSH Receivables policies and procedures and ensure compliance with all donors’ financial requirements.
• Performs physical verification of inventory on a quarterly basis or as required by Accountant Receivables/ Inventory Assistant Accountant.
• Prepares monthly General Ledger account reconciliations for managed Balance Sheet
accounts.
• Clears common cost expenditure using appropriate cost drivers monthly.

Qualifications

• Degree in Business Studies, Finance or Accounting.
• Strong analytical skills.
• Drive, initiative, and integrity.

• 2 years working experience in a receivables setup.
• Computer conversant (Pastel, QuickBooks ERP System, Excel / Lotus, Electronic Mail.

Accounts Officer – Payables

Duties

• Analyses open payables report to check for outstanding advances for all payments before processing.
• Checks supporting documents for adequacy and accuracy.
• Undertakes the three-way match for all vendor payments to confirm that payment is for
goods/services actually received i.e. Matching the invoice to the PO, GRN and RQ and other related supporting documents.
• Checks if vendor invoices meet statutory requirements for VAT and withholding taxes.
• Analyses the documentation to see if expenses are correctly classified according to the 4As principle (Activity, Account Code, Accounting Unit and Account Category).
• Validates expenses using the principle of reasonability, allocability and allowability according to set guidelines.
• Ensures documents are processed within PSH turnaround time and follows up on any
documents that have exceeded the normal time.
• Prepares Bank Account Funding Request schedules for the local main operating bank account as and when necessary.

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• Generates EFT and manual payments in QBE.
• Prepares bank instructions accurately ensuring that bank instructions are authorized by
signatories on time.
• Prepares reconciliations for utilities and rentals on every payment and on the 15th of every month for all other suppliers. This is done to avoid duplicating a payment as well as to clear long outstanding invoices.
• Flags and escalates problematic accounts to Supervisors and Management in preparation for taking remedial action in case there is no positive responses from respective employees or vendors on a weekly basis.
• Reclassifies common cost expenditure using appropriate cost drivers on a monthly basis.
• Amortizes prepaid expenses on a monthly basis e.g. rent, insurance.
• Reconciles balance sheet accounts to the General Ledger on a monthly basis i.e. receivables account, withholding tax payable.
• Tracks and prepares Aging reports for operating Advances, receivables, liabilities, and open payables.
• Prepares monthly sub ledger to General Ledger reconciliations for managed Balance Sheet accounts.
• Verifies vendor VAT registration on ZIMRA website to check for authenticity.
• Performs physical verification of inventory on a quarterly basis.

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Qualifications

• Degree in Business Studies, Finance or Accounting.
• Drive, initiative, and integrity.
• 3 years’ working experience in accounting fields.
• Computer conversant (Pastel, QuickBooks ERP System, Excel / Lotus, Electronic Mail.

Application Procedure

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Step 1 : Click Here To Fill the Application Form

Step 2 :  Send your updated CVs to recruitment@psh.org.zw

To apply for this job email your details to recruitment@psh.org.zw

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