Program Officer – FHI360

FHI 360

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our programs are guided and are in support of the Ministry of Health and Child Care (MOHCC) to improve the health, education, and food security of target populations in selected provinces in Zimbabwe. These programs serve pregnant and breastfeeding women, children, adolescent girls and young women, men, and persons living with HIV. Our staff include experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research and technology; creating a unique mix of capabilities to address today’s interrelated development challenges.

FHI 360 seeks a qualified candidate for the position of Program Officer to support its work on the USAID-funded Accelerated and Comprehensive HIV Care for Epidemic Control in Zimbabwe (ACCE) Project and the Re-Ignite, Innovate, Sustain and Empower (RISE) Project; managed by the Zimbabwe Health Interventions (ZHI)

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Duties

  • Monitors and advises ACCE and RISE Technical Advisors on issues of compliance with USAID and organizational policies.
  • Coordinates technical team meetings, including requesting for agendas and meeting minutes to facilitate the necessary payments.
  • Organizes SMT and Technical meetings for the projects.
  • Maintains an effective electronic filing and retrieval systems for the ACCE and RISE Technical Advisors.
  • Provides program administrative support tasks, including creation, typing and editing of program correspondences, purchasing documents and program deliverables including presentations.
  • Assists in developing and monitoring annual work plans and budgets, as well as associated deliverables and results/outputs.
  • Coordinates appropriate program monitoring, accurate financial and programmatic reporting for technical staff to Country office.
  • Provides administrative support to ACCE and RISE Technical Advisors and ensure compliance with financial requirements set by FHI 360 and its funders.
  • Assists the CR and ACCE and RISE Technical Advisors to prioritize their appointments, i.e., administrative support focusing on organizing and maintaining their calendars, ensuring prompt and orderly communications, setting up meetings and assisting the CR and ACCE and RISE Technical Advisors to prepare to participate or officiate at these meetings and leadership attention to critical issues.
  • Supports the CR and Program Lead to coordinate the SMT, ESARO and HQ and high-level USAID and Ministry staff, including drafting agendas and meeting minutes.
  • Supports the CR to monitor shared platform activities to effectively respond to project support needs and that they are served efficiently on issues of non-compliance.
  • Works with the Finance Manager and Program Assistant on specific project management functions for projects. This includes, but not exhaustive to, weekly track project budgets, coordinate and monitor activities monthly with the finance teams, monthly cashflows, project-specific systematic filing system for easy retrieval of documents on SharePoint and Vine; and USAID DEC and be the CO’s point of contact for information on staff whereabouts, project activities, project calendars or schedules etc., as required by the CR and ACCE and RISE Technical Advisors.
  • Supports projects’ event planning for high-level events.
  • Makes travel arrangements for the CR and ACCE and RISE Technical Advisors, including requisition generation.
  • Provides management support to ACCE and RISE Technical Advisors focusing on work plans, sub agreement amendments, periodic fund requests, review of MFRs/SFRs, and reporting.
  • Leads the development, testing, application, and evaluation of Program Management tools for the projects.
  • Supports the communications person in identifying, analyzing and disseminating best practices in the projects through the identification of project learning sites and technical support.
  • Remains informed on the current programs in the HIV/AIDS and AGYW fields by reviewing current literature and is alert to any implication of such strategic information for project activities.
  • Contribute, coordinate, and ensure the quality of monthly/quarterly reports.
  • Performs other duties as assigned.

Qualifications

  • Demonstrated knowledge of strategic planning, administrative, and financial management systems.
  • Skilled in organizing resources, establishing priorities and ensuring successful implementation of HIV and AGYW programs.
  • Ability to work across various projects and providing tactful support with minimal supervision.
  • Experience in sub-award management.
  • Knowledge of HIV/AIDS, AGYW issues, QA/QI, health systems, decentralization of services and related issues.
  • Ability to coordinate and organize meetings and/or special events.
  • Strong interpersonal and communication skills.
  • Ability to gather and analyze statistical data and generate reports.
  • Computer literacy is a must.
  • Excellent report writing, oral communication and interpersonal skills.
  • Ability to manage tight deadlines and deliver high volumes of work with minimal supervision.
  • Ability to travel to implementation sites a minimum of 30%.

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Minimum Qualifications

  • Bachelor’s Degree in social sciences or related field, and a minimum of 3-5 years relevant experience working on HIV and/or AGYW related interventions.
  • Experience of HIV/AIDS and/or AGYW program planning and implementation at the community, provincial and district levels working with NGO sectors is required.
  • Extensive knowledge of health and development programming in a developing country is preferred.
  • Knowledge of major donor policies (USAID) as well as international not-for- profit organizations is a must.
  • Experience in designing and implementing of public health/international development programs funded by US government or other international donors is a distinct advantage.

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Application Process

Click Here To Apply

To apply for this job please visit fhi.wd1.myworkdayjobs.com.

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