United Nations (UN) Contracts Management Associate Vacancy

United Nations

Ensures contract performance planning and support development of SMART contracts deliverables that can be monitored effectively through participation in all areas of procurement precontracting, such as:

  •  Provides inputs to statement of works/requirements, TORs, Contracts, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP) submissions, development of technical evaluation criteria, advise on evaluation of vendor/contractor proposals and guidance during contract formulation, drafting and negotiation;
  •  Assists the PSM Specialist in the implementation of operational plans, standard operating procedures (SOPs), initiatives and projects relating to contract compliance and performance management;
  •  Helps to develop a quality assurance plan to provide a systematic, structured method to evaluate goods and services;
  •  Coordinates the PSM Unit’s inputs on PSM Plan and budget.

The Contracts Associate assists the role of the PSM Specialist to ensure the effective implementation of goods and service contracts, with an aim to achieve probity, proper performance of obligations by both parties and risk mitigation by:

  •  Facilitates and documents the pre-award contract meetings with the supplier;
  •  Works with the beneficiaries to manage and control contract variations;
  •  Assists in contract close out including identifying, memorializing and disseminating best practices and lessons learned and performing vendor/contractor assessment from contracts management perspective;
  •  Manages contract warranties, defects liability and ensure final inspections and certifications are carried out as per contract stipulations;
  •  Ensures the enforcement of UNDP contracts in consultation with the programme colleagues as appropriate, and liaising with SRs and SSRs, including handling of claims and disputes, demanding specific performance, claiming against warranties, and other contractual remedies;
  •  Supports the PSM Unit in resolving the contract conflicts/performance issues arising in cases of poor performance or non-compliance with contractual obligations with full consideration of the terms and conditions of the contract.

Manage maintenance of PSM contract information both in Atlas and related contract tracking tools:

  •  Create innovative contract tracking tools to manage and monitor contracts periods, thresholds, and timeliness of delivery of goods and services; ensures that agreed timelines in the contracts are complied with and where necessary, extensions are done before the contracts end;
  •  Share weekly update on all contract implementation with PSM Specialist;
  •  Regularly monitor atlas commitments to ensure that open commitments correctly reflect the outstanding contract amounts;
  •  Ensure that all contracts are supported by Atlas Purchase orders;
  •  Support donor reporting by leading PSM input in variance explanations and related reporting requirements;
  •  Lead Atlas data maintenance by performing routing PO review and closure and dashboard reviews and proactively address issues.

Click Here To Apply

To apply for this job please visit unjobs.org.

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